Information Security Policy

Overview

1.1 Policy Statement

This Information Security Policy establishes mandatory requirements and responsibilities for protecting all information assets within our organization. This policy is binding for all employees, contractors, partners, and third parties who access, process, or manage organizational information.

1.2 Objectives

The objectives of this policy are to:

  • Protect the confidentiality, integrity, and availability of organizational information
  • Define security responsibilities across the organization
  • Ensure compliance with regulatory requirements
  • Minimize security risks to business operations

Information Classification and Handling

2.1 Classification Requirements

All information must be classified into one of the following categories: Restricted: Information whose unauthorized disclosure would cause severe harm Confidential: Sensitive business information requiring protected access Internal: Information for internal use only Public: Information approved for public release

2.2 Handling Requirements

Restricted Information:

  • Must be encrypted during storage and transmission
  • Access limited to specifically authorized individuals
  • Requires documented approval for distribution
  • Must be stored in secured facilities or systems

Confidential Information:

  • Must be encrypted during external transmission
  • Access limited to authorized business groups
  • Requires standard approval for distribution
  • Must be stored in protected systems

Access Control

3.1 Authentication Standards

All system access requires:

  • Multi-factor authentication
  • Complex passwords (minimum 12 characters, combining uppercase, lowercase, numbers, and special characters)
  • Password changes every 90 days
  • Unique user identification

3.2 Authorization Controls

Access rights management must follow:

  • Principle of least privilege
  • Role-based access control
  • Regular access reviews (quarterly)
  • Immediate access termination upon employment end

Data Protection

Data Security

All sensitive data must be:

  • Encrypted using approved algorithms (AES-256 or higher)
  • Backed up regularly according to defined schedules
  • Protected against unauthorized access
  • Monitored for suspicious activities

4.2 Data Transfer

Secure data transfer requires:

  • Encrypted transmission channels
  • Approved file transfer protocols
  • Recipient verification
  • Transfer logging and monitoring

Network Security

5.1 Network Protection

Network security requires:

  • Perimeter firewalls with default-deny rules
  • Network segmentation for sensitive systems
  • Regular vulnerability assessments
  • Intrusion detection/prevention systems

5.2 Remote Access

Remote access must:

  • Use approved VPN solutions
  • Require multi-factor authentication
  • Be monitored and logged
  • Follow secure configuration standards

Security Incident Management

6.1 Incident Reporting

Security incidents must be:

  • Reported immediately to the Security Team
  • Documented with all relevant details
  • Investigated promptly
  • Escalated according to severity

6.2 Incident Response

Response procedures require:

  • Immediate containment actions
  • Impact assessment
  • Root cause analysis
  • Corrective action implementation

Third-Party Security

7.1 Vendor Requirements

All third parties must:

  • Complete security assessments before engagement
  • Sign security and confidentiality agreements
  • Comply with this security policy
  • Undergo regular security reviews

7.2 Vendor Management

Ongoing vendor oversight requires:

  • Regular compliance monitoring
  • Annual security reviews
  • Incident reporting requirements
  • Service level agreement compliance

Compliance and Audit

8.1 Policy Compliance

All employees and contractors must:

  • Acknowledge this policy annually
  • Complete security awareness training
  • Report security violations
  • Cooperate with security audits

8.2 Audit Requirements

Security audits must:

  • Be conducted quarterly
  • Include technical assessments
  • Review policy compliance
  • Generate detailed reports

Employee Responsibilities

9.1 General Requirements

All employees must:

  • Protect organizational information assets
  • Report security incidents immediately
  • Follow secure computing practices
  • Maintain confidentiality of information

9.2 Prohibited Activities

Employees must not:

  • Share authentication credentials
  • Disable security controls
  • Install unauthorized software
  • Disclose sensitive information

Policy Enforcement

10.1 Violations

Policy violations will result in:

  • Disciplinary action up to termination
  • Legal action where applicable
  • Access revocation
  • Incident documentation

10.2 Exceptions

Policy exceptions:

  • Must be documented and approved
  • Require senior management authorization
  • Have specific expiration dates
  • Must be regularly reviewed

Document Control

Version: 1.0

Effective Date: 2024-06-01

Last Review: 2024-09-27

Next Review: 2025-09-27

Policy Owner: Information Security Officer

Approved By: Management Board

Distribution: All Employees and Contractors

Classification: Internal